Response Flowchart

How BERT responds when a Bias Report is received.

1. Incident Report Recieved
   • A confirmation email is sent to the reporter. The report is shared with BERT Co-Chairs, Student Conduct, The Title IX Office and Office of Affirmative Action/Equal Employment Opportunity, and Campus Safety and Security to evaluate policy violations
2. Was a policy violated?
   • If policy was violated, the reporter will be emailed by the BERT Chair to state that the report is a violation of policy and will be handled by Student Conduct, Title XI and AA/EEO, or Campus Safety and Security.
   • If policy was not violated, BERT Co-Chairs will make an initial assessment of community impact. Co-Chairs will assess the need for public facing resources.
3. Does community impact warrant further response?
   • No, futher response is not neccesary
     • Co-Chairs offer resources and support to the reporter and/or the impacted individual(s).
   • The need for further response is inconclusive
     • Co-Chairs will consult with the Associate Vice President of Student Affairs and other administrators to determine the next steps
     • BERT Co-Chairs will inform the reporter of the outcome when possible.
   • Yes, further response is neccesary
     • Co-Chairs will review the report with the BERT Team and refer the report to the appropriate BERT Team Member or make recommendation to administrators regarding public facing resources.
     • BERT Team member contacts the reporter and other impacted parties within 24 hours of receiving the incident report to:
       • Reassure the impacted parties that the team is aware of the concern
       • Explain any legal limitations of sharing outcomes
       • Connect the reporter and impacted parties to resources
       • Discuss initial assessment of community impact
         
         • Does community impact warrant further response?
           • No further response is neccesary. BERT Team member explains the resolution and rational to BERT Team during staffing.
             • Co-Chairs offer resources and support to the reporter an/or the impacted individual(s)
           • Yes, further response is neccesary. BERT Co-Chairs develop voluntary educational opportunities and propose them with five to seven business days of the BERT Team meeting
             •  Is the plan responsive to the degree of impact?
               • No. BERT Co-Chairs adjust and return to the BERT Team for fomative development of communication plans before moving on.
               • Yes. BERT Co-Chairs and BERT Team determine if other campus partners and/or stakeholders need to participate
                 • Are other member offices needed?
                   • No.
                     • BERT Co-Chairs deliever voluntary education/resources
                     • BERT Team member sends follow-up resport on outcomes and changes
                     • BERT Team records, analyzes, and reports data  as well as recommends changes to policy, services, events, activities and programs based on the data.
                     • BERT Co-Chairs inform the reporter of outcome
                   • Yes.
                     • BERT Team will work with office(s) to deliver voluntary education/resources
                     • Partners/Stakeholders inform the Co-Chairs of:
                       • The final outcome
                       • Any changes in policy, services, events, activities, or programs as a result of voluntary education/resources
                     • BERT Team member sends follow-up resport on outcomes and changes
                     • BERT Team records, analyzes, and reports data  as well as recommends changes to policy, services, events, activities and programs based on the data.
                     • BERT Co-Chairs inform the reporter of outcome