Process for Initiating University Property Lease Request for Chapter House Development

Auburn University Student Affairs supports the construction and occupation of recognized student organization chapter houses on campus. For an organization to initiate a request to lease University property and develop a chapter house on the Auburn campus, the following steps must be completed:

1. Per Auburn University’s Student Organization Housing Policy, each chapter requesting to lease University property for chapter house development must establish a House Corporation that has been chartered and incorporated in the State of Alabama and can enter into and execute lease agreements, professional service contracts, and construction contracts. Before the initiation of any agreement, the following must be submitted to Auburn University Student Affairs/Greek Life:
   1. Charter for house corporation.
   2. Articles of incorporation for the house corporation.
   3. House corporation board of directors roster.
2. The House Corporation must submit a written lot lease request to Greek Life. The request must include the following information:
   1. An undergraduate chapter status report. The report must include:
      1. Operation and financial overview of the chapter.
      2. Current chapter membership demographics.
      3. Chapter achievement history.
      4. Member recruitment/retention report for the previous five academic years.
      5. Membership growth and retention projection report for the upcoming five academic years.
      6. A plan to engage alumni support in the area.
   2. A building programming study that indicates:
      1. A project program summary, including the lot size, total square footage of the building, number of beds, number of and types of common rooms, kitchen size, and event space needs.
         1. Must have at least ten bedrooms.
      2. Estimated cost of the total construction project, including architect design fees, builder’s insurance, contractor costs, permitting fees, etc.
   3. Current financial report of the House Corporation to include:
      1. State of existing financial encumbrances (liens.)
      2. State of cash on hand in the building fund.
      3. Evidence of ability to raise remaining capital (or obtain loans), including a timeline and fundraising plan for the next five academic years.
      4. A current letter of credit or evidence of sufficient capital on deposit from a certified lender or bank to fund the construction of the house.
   4. A business plan to operate the house and satisfy all creditors to include:
      1. Projected rent cost.
      2. Projected parlor fee cost.